Job Description
Our team is highly skilled, passionate about our community, and we care. Let’s grow together.Who We AreIn Whitby, we are dedicated to our work, our community, and each other. We work hard, we have fun, and we celebrate our successes.The Town of Whitby is a community in transformation that is located in the heart of Durham Region in the eastern Greater Toronto Area. Whitby is the second-largest municipality in the region and one of the fastest-growing communities in Canada. Located on Lake Ontario and only an hour east of Toronto, the population of Whitby is expected to grow from 140,000 to almost 200,000 by 2031. Whitby’s Official Plan has been updated to establish new directions for Whitby’s planned growth and development; the protection of our natural and built environments; urban design intensification; sustainability; community improvement; and, new employment within this time frame.The Town of Whitby combines a small town atmosphere with the sophistication and amenities of a larger urban centre. Whitby boasts two beautiful heritage downtowns, one of the finest recreational harbours with an award-winning marina, year round sports and recreation activities, parks, trails, and a robust arts and culture scene, all of which are part of the extraordinary amenities that Whitby residents enjoy every day.Whitby has an exciting and aspiring future, with a community that is welcoming, growing and transforming. On our team, you can expect to make a difference through your work and have a direct impact on shaping our growing community. Creating an inclusive environment where employees experience job satisfaction and have rewarding careers is important to us. We live our values and foster a culture of collaboration, accountability, respect and engagement where people enjoy coming to work.We want to be the preferred employer for the most talented people who care about the Town of Whitby, and are excited and proud to serve our vibrant community.Let’s grow together.What You Will Get To DoThe successful candidate will have a positive impact on our corporate culture by demonstrating the Town’s CARE core values (Collaborative, Accountable, Respectful, Engaged) through daily interactions with individuals at all levels of the organization, external contacts and elected officials.By effectively building positive rapport and relationships both internally and externally, the successful candidate will help us achieve our mission that together we deliver services that make a difference in our community.Reporting to the Senior Manager of Financial Planning, the Senior Financial Analyst is responsible for providing financial analysis, advice and support to their assigned portfolio of departments through the development of multi-year operating and capital budgets/projections and long term forecasting models; and maintaining the integrity of financial information utilizing knowledge of accounting principles and practices, data processing systems, and financial control procedures; and preparing meaningful regular and ad hoc management reporting, financial variance analysis, account reconciliations correcting journal entries.Duties for this progressive role include, but are not limited to:Budget Development– provide financial advice, analysis and support to client portfolio managers in preparation of and lead the review of budget submission and business cases involving confidential information regarding assumptions, estimates, HR related employment information; annual update of fees schedule; ensuring accuracy, compliance with budget guidelines, use of appropriate reserve/reserve fund financing sources; and preparing reports/analysis for department management, senior leadership team and Council decision making, public budget book documents and presentations.Projection/Budget Monitoring– provide financial advice, analysis and support to client portfolio managers in reviewing/projecting budget performance, calculating variances, examining causes of variances, analyzing trends and forecasting/modelling future revenues/expenditures. Involves leading meetings with various program/project managers to discuss performance and pose questions to ascertain causes of variances which may involve HR related employment information. Assist in preparing reports to Council on budget performance and seeking budget adjustment authorization in compliance with policy. Ensure all financial requirements are met including year-end carry forward and accrual requests, account reconciliations and correcting/adjusting journal entries.Review Reports– lead the gathering of information for or the verification of financial information in reports/memos to Council to ensure that the financial information is accurate and presented consistent with the department’s standards.Training– lead the development and delivery of refresher training and training to new program/project managers in budget tools, policies, procedures and guidelines and promote the use and improve the financial information/reports in consultation with users and address financial system access and queries.Financial Systems, Processes and Controls – lead the development of user testing and training for new systems, processes and financial system and internal controls to ensure accurate, timely, useful financial information to support business operation performance assessment and decision making.Special Projects– lead financial studies and participate as a finance resource in other departmental studies including gathering of information and population of databases or tools for instance annual BMA study, Budget Engagement Tool, Fee Studies, Activity Based Costing Studies, Masterplans.Other duties as requiredWho You AreOur team is looking for an enthusiastic, solutions-oriented team player that takes initiative and thrives on a high performing team. You are self-motivated, self-starting and utilize a proactive approach to work. You value partnerships. Your excellent communication and interpersonal skills coupled with your experience promoting and maintaining positive relations enables you to skilfully build, establish and maintain positive working relationships within the workplace.You are a strategic thinker who is excellent at prioritization and a problem solver. Using your knowledge and experience in the field allows you to navigate through complex problems and recommend innovative solutions. You have the ability to demonstrate tact, diplomacy and sound discretion when working with a broad range of partners.To you, being at work is a mindset and not a location. You can switch seamlessly across modes of work and cultural norms of working in different environments. You know you best, including the tasks you do better when working virtually versus on-site. You believe that the cornerstone of successful working relationships is trust and understand how this positively impacts productivity and performance. You have a high degree of accountability, readily adapt to disruption, like to learn new skills, and explore new ways to connect and collaborate in the digital world.What You Bring To Our TeamAs the successful applicant, you must possess:A minimum of five years of progressive responsibility within a financial department, preferably in a Municipal environmentBachelor’s degree from a university of recognized standing with specialization in Business Administration, Accounting, Economics, Statistics, Finance or a closely related FieldCPA designation considered an assetKnowledge of best budget practices including long term financial planning, multi-year budgeting, alternate budget formatsAdvanced knowledge of excel to support analysis, trends, modelling/forecasting/dashboards to inform/present recommendations/decision support dataKnowledge of project managementExcellent written and verbal communication, public relations and analytical skillsKnowledge of Microsoft office and financial and reporting systemsPossess the ability to work both independently and as part of a teamWhat We Offer YouSalary:$106,498 – 121,021 per annum (Band 12).Salary band effective July 1, 2024.A comprehensive benefits and pension program to ensure that your total compensation package addresses both your work and life needs.A hybrid work environment and flexible work arrangements where employees are empowered to do their best work in the way that works for them. This is designated as a Remote Hybrid role. Remote Hybrid recognizes that up to 60% of job functions associated with the role can be done virtually, from a remote office. Further details on these programs will be discussed through the selection process.We are an Equal Opportunity EmployerAt the Town of Whitby, our values guide everything that we do. We celebrate our differences, which is why we are committed to building an inclusive and barrier-free environment for our team. If you need a specific accommodation during the recruitment process, please let us know, and we will be happy to provide. Any information received relating to accommodation will be addressed confidentially.Acknowledgement will only be forwarded to those applicants who are invited for an interview.Personal information provided is collected under the authority of The Municipal Act, 2001 and the Municipal Freedom of Information and Protection of Privacy Act.For your safety and the safety of others, if offered a role with the Town, you will be required to submit a completed Vaccination Declaration & Request for Accommodation form with proof of vaccination, if applicable, in accordance with the Town of Whitby’s COVID-19 Vaccine Policy.Vaccination requirements are subject to bona fide medical and/or human rights exemptions. Any request for an exemption will be reviewed on a case-by-case basis, as per our COVID-19 Vaccine Policy, and would be subject to the Town’s accommodation process.Union Affiliation: No AffiliationHours: Monday to Friday – 8:30 a.m. to 4:30 p.m. (thirty-five hours per week). Additional hours may be required.