Senior Buyer Job In Na

Job Description

The Town of Ajax, situated on the northern shore of Lake Ontario, is an innovative municipal sector leader that provides a variety of services to one of the fastest growing communities in Ontario. With over 130,000 residents, Ajax's rich heritage and culturally diverse community make it a great place to work and live.

Senior Buyer

Reporting to the Manager of Procurement, the Senior Buyer is accountable for providing guidance, assistance, review and analysis to all operating Departments and Procurement staff, regarding the complete buying function of various commodities and services as well as corporate procurement policies and legislation. The Senior Buyer collaborates with the Manager of Procurement to elevate the profile of the Procurement Section, adopt leading procurement practices, and lead the Town in improving business outcomes through recognizing and implementing efficient business solutions.

Key Duties

• Through a centralized procurement function, oversees the development, preparation, issuance, receipt, opening and awarding of competitive bid documents by the utilization of cost effective, efficient processes in a fair, open and transparent competitive bidding environment;
• Ensures the timely creation and issuance of Bid Opportunities including addenda and receiving, opening, and reporting of Bid results;
• Investigates and implements more effective, cost-efficient procurement methodologies;
• Meets with, and acts as a resource to, internal Clients to review and recommend best approaches to procure Goods/Services;
• Provides ethical, professional procurement advice, assistance and guidance to all operating Departments;
• Meets with existing and potential Vendors as required to ensure an inclusive environment and open opportunity to Bid on Town requirements;
• Responsible for creating, maintaining and updating training manuals;
• Mentors and guides procurement staff in best practices; develops and provides staff and internal client training;
• Provides procurement analysis of best practices, case law impacts, legislative changes, trade agreements, Council directives, corporate initiatives, strategies and plans resulting in special projects requiring extensive research, analysis, recommendations and implementation of process improvements for Procurement Section and Corporation.

Qualifications/Skills

• University degree in Business Administration or a related field, or a College diploma in Purchasing and/or Supply Chain Management plus a completed professional procurement designation;
• Minimum six (6) years of relevant public sector procurement experience, ideally in a municipal environment, experienced in all facets of procurement, in progressively senior level positions and responsibilities;
• Holds a professionally recognized Procurement designation Certified Professional Public Buyer [CPPB]; Certified Public Procurement Officer [CPPO]; NIGP The Institute for Public Procurement designation [NIGP-CPP]; or a completed Certified Supply Chain Management Professional ([CSCMP] with public sector experience);
• Strong knowledge of legislation, contract law, and trade agreements;
• Experience in supervising, managing, coaching or mentoring procurement staff and training internal clients;
• Experience in developing and implementing effective procurement policies, procedures, processes, automated systems and various acquisition methods;
• Experience in providing professional advice, assistance, and direction to staff at all levels of the organization;
• Excellent research, strong analytical and problem solving skills;
• Experience in coordinating, planning, scheduling, issuing, opening, analyzing, running consensus meetings, debrief of vendors, and awarding of all Bid types;
• Experience with developing and monitoring Vendor relationships, including sourcing new vendors/solutions, evaluation, audits, contract management, dispute resolution and contract termination;
• Expert knowledge in all aspects of Purchase Order systems, automated procurement systems, P-card programs, and eBidding platform(s);
• Advanced skills in Microsoft Office (Outlook, Word, Excel, PowerPoint; Teams);
• High level of accuracy and attention to detail required for development and analysis of Bid Documents;
• Committed to quality customer service and innovation; demonstrates initiative to improve processes, gain efficiencies and reduce costs;
• Results driven, applying critical thinking to blend technical needs with practical operational requirements;
• Able to think and interact effectively, tactfully, courteously with all levels of staff and public to build cooperative and collaborative relationships.

Nice to Have

• Completion of Ontario Public Buyer’s Association (OPBA) Principles Certificate would be considered an asset;
• Committed to continuous learning in Procurement both to maintain designation(s), as well as demonstrates leadership, initiative and ability to bring forward recommendations for best practices;
• Experience with construction and/or service contracts and would be considered an asset;
• Experience in a software upgrade or procurement system implementation project would be considered an asset.

What is Offered to Staff

• Rate of Pay: $84,238 - $105,298 per year;
• Hours of Work: This is a non-union position that works 35 hours per week. The hours of work are Monday to Friday from 8:30 a.m. - 4:30 p.m.;
• Benefits: The Town offers full-time staff a comprehensive benefit package with paid sick, vacation and personal leave days; Employee & Family Assistance Program; Health & Wellness Program, Town of Ajax Fitness Centre Combo Membership; plus a defined benefits pension (OMERS pension);
• Hybrid Work Program: The Town offers a Hybrid Work Program. A flexible work arrangement, including the option to work from home some of the time, is currently a possibility with this position, and can be discussed during the interview process.

How to Apply

This position is being advertised concurrently to internal and external candidates and applications are accepted online. To apply to this position, please click the ‘Apply Now’ button below.

Internal closing date: 11:59 p.m. on June 27, 2024

External closing date: 11:59 p.m. on June 27, 2024

We would like to thank all applicants however, please note that only those selected to attend an interview will be contacted and all other applicants will be kept on file. Applicants are advised that written, oral and practical testing may form part of the selection process.

Equal Opportunity Employer

The Town of Ajax is an equal opportunity employer, committed to diversity and accessibility within the workplace where all employees feel valued, respected and supported. The Town embraces diversity and gender expression through policy, staff training and providing positive spaces. The Town encourages applications from all qualified candidates. If selected for an interview, please inform Human Resources staff of any accommodation you may require during the process.