Job Description
Your new company Hays Specialist Recruitment has partnered with a non-profit in Ottawa, ON. We are looking for a Receptionist to join their team on a contract basis for 3 months with the potential for extension. This role follows a 5 days in-office working model.Your new rolePresent a positive and professional image of to all visitors, suppliers, inquiries, and other interactions.Prepare simple written messages on behalf of various staff members and in response to general enquiries.Incorporate hardcopy documentation into Laserfiche and create subsequent folders for filing. Transfer electronic holdings (drives) into Laserfiche.Create workflows for the processing of daily correspondence, including Dropbox.Assist in organizing meetings and events by making boardroom bookings and maintaining boardroom(s) after meetings.Maintain office supply inventories by recording page counts of copiers, postage machines, and supply logs. Create a monthly report for the finance sector to assign appropriate costs for each respective sector.What you'll need to succeed Successful completion of secondary school or an acceptable combination of education and experience.1 year relevant administrative support experience and 1 year of direct work experience in a receptionist capacity.Strong level of computer literacy with demonstrated skills and ability utilizing Microsoft Office (Word, PowerPoint, Excel, Outlook).Strong interpersonal and communication skills, with the ability to interact effectively at all levels and with a variety of individuals.Demonstrated organizational and time management skills with the ability to multi-task and set priorities.Attention to detail and demonstrated ability to gather and collate large amounts of information.