Job Description
Our Client, a well-known Financial Institution is seeking a Receptionist in their Montréal, Quebec location. Responsibilities:Professionally answer, screen, and route all incoming calls.Greet guests in a professional, friendly, and hospitable manner.Open/close the reception area daily and maintain its appearance throughout the day (stocking, tidying up, taking inventory).Input visitors into the building security system, manage the daily guest list, and communicate with building security staff as needed.Sort all incoming mail accordingly.Handle ServiceNow tickets.Provide inter-office travel support (coordinating access, hotel desk support, sharing general office knowledge with guests).Scan, sort, and save invoices for the accounting department.Manage newspaper/periodical subscriptions.Retrieve, handle, and distribute mail.Maintain updates to the reception guidelines.Reconcile credit card expenses for the Workplace team.Assist with onboarding/offboarding procedures, including coordinating employee building access and badging/key assignments.Serve as a point of contact for workplace-related issues.Aid in a variety of ad hoc tasks for the workplace team as needed (internal graphics, event support, coordinating the weekly massage therapist schedule, etc.).Aid in a variety of ad hoc tasks from various departments (basic account management, record-keeping, etc.).Qualifications:High school diploma or higher education.Ideally 1-3 years of experience in a similar role.Bilingual (French/English).Strong verbal and written communication skills; excellent phone etiquette.Proficiency in MS Office, specifically Outlook for email and calendaring, as well as Word, Excel, and PowerPoint.Confidence, initiative, and the ability to learn new things quickly.Excellent people-first, service-oriented communication skills and etiquette.Strong organizational skills and ability to meet deadlines.Proven ability to multitask, prioritize, and take direction from multiple sources.A team player who is eager to handle diverse tasks and adjust to evolving work demands.Proven ability to handle confidential information in a professional manner.Previous experience in a corporate office environment preferred.