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Job Description
Our Client, a large, market leading General Contractor is seeking a Proposal Specialist to join their growing major projects division in Vancouver, BC. Salary range $80,000 – $110,000. Outpost Recruitment is excited to work with our client on this full-time permanent role.
Reporting to the Proposal Manager, the Proposal Specialist is responsible for coordinating, supporting and writing Request for Qualifications (RFQs), Request for Proposals (RFPs), Expression of Interests (EOIs) and market sounding submissions for major infrastructure projects in Western Canada.
Key Responsibilities of Proposal Specialist
- Review and develop a detailed understanding of client proposal/bid requirements
- Develop proposal calendars and responsibility, project and key individual selection matrices
- Create templates for proposals, resumes and project sheets
- Proposal Specialist will prepare, edit & format proposal/bid sections, resumes & project sheets in preparation for bid close-out
- Track and ensure timely proposal/bid deliverables required from internal and external partners, including health and safety forms, proposal/bid forms, finance support letters and write-ups from various authors
- Assist with the writing, formatting and proofing/editing of proposals based on input from multiple authors
- Research relevant statistics (e.g. tracking previous project experience and work history), project work plans and other sources of information to extract relevant content
- Gather and coordinate flow of information from subject matter experts to be used in the proposal
- Ensure that all content is supplied by the team to be compliant with the proposal requirements
- Prepare proposal/bid write-ups for various construction related topics (methodologies, risk management issues, staff management, work plans, cover letters and summaries)
- Organize and schedule team meetings, prepare meeting agendas and take meeting minutes
- Print, package and deliver final proposal/bid submissions or submit electronically as required
- Manage SharePoint or other document management systems (e.g. OneDrive, Dropbox, etc.)
- Data entry to maintain accuracy of pursuit reports and scheduling
- Track and report on Key Performance Indicators (KPIs), and other team objectives
- Work with graphic designers to develop JV logos, binder and tab designs etc. and present to the consortium
- Ensure binders, USBs, tabs, covers and other materials are ordered and available for final assembly of proposals
- Attend pre-bid meetings and post-bid debrief meetings and summarize results and lessons learned to report back to the project team
- Drive an inclusive culture to promote equity, welcome different perspectives and enable career progression by fostering a sense of belonging
- May be required to prepare period reports for senior management
- Proposal Specialist will have strong technical writing skills and the ability to work in a deadline-driven environment
- Will work closely with internal and external stakeholders to develop high-quality submissions to secure new work
- Time allocation for this position is approximately 70% reading/writing/editing/formatting and 30% organizational related activities.
Knowledge, Skills & Competencies of Proposal Specialist
- Strong communication and writing skills
- Proposal Specialist holds a University-level degree in English studies or background in journalism, communications, marketing or related field
- Ability to work in deadline-driven environment
- High degree of organizational skills
- Advanced skills in Microsoft Word, Excel and PowerPoint
- Advanced skills in Adobe InDesign, Photoshop and Illustrator, an asset
- SharePoint administration experience, an asset
- Marketing and design experience, an asset
- Technical background with a discipline focus in civil, structural, related technical discipline or construction experience, an asset
- Date Entry experience, an asset
- HardDollar experience, an asset
- Knowledge of Canadian Press style guide, an asset
- A champion of inclusion and diversity.
Qualifications:
- Strong English language and technical writing skills, and an aptitude for understanding technical terminology
- Attention to detail, coupled with the ability to proofread and edit material, and identify errors and omissions
- Proposal Specialist will have a minimum of 5 years of relevant proposal development experience, preferably with BC infrastructure projects or a similar environment
- Bachelor’s degree or diploma from recognized post-secondary institution in language, communications, marketing, business or engineering, or equivalent experience
- Knowledge of industrial construction RFP and EOI processes including bonding, safety, quality control, project controls, addenda, RFI’s, contract types and commercial requirements would be an asset
- Flexibility to work overtime to meet proposal deadlines when required
- Ability to read industrial construction drawings and specifications is an asset
- Previous experience in consulting, engineering or legal and/or major project joint venture experience are desirable.
Ideal Candidate:
Only candidates with authorisation to work in Canada will be considered.
Please clearly highlight relevant work experience, project overviews and project scale ($) in your resume.