Job Description
Our Client, a large civil infrastructure Contractor is seeking a Proposal Manager to join their growing major projects division in Vancouver, BC and Toronto, ON. Salary range $130,000 – $150,000. Outpost Recruitment is excited to work with our client on this full-time permanent role.Key Responsibilities of Proposal Manager:Responsible for the complete management of technical and commercial proposal preparation and satisfying all requirements of RFEOI, RFQ and RFP responses, including large and complex pursuit packagesApply your knowledge and expertise to ensure that information flow is efficient, professional and timely, and all client facing materials are of the highest qualityProposal Manager will work closely with internal and external stakeholders to oversee, coordinate and prepare the development of these proposals to secure new workWrite, edit and proofread proposal content and other written communicationsManage the proposal process from receipt of the EOI/RFQ/RFP to submissionDelegate resources, establish deadlines, and track progressSubmit, receive and distribute proposal information, RFI’s and addendaAct as point of contact between the company, our clients and other partnersDocument management, including version control and file maintenanceReconcile drawings and documentation with RFP drawing and document listsActively drive the proposal management process, including the coordination of information from contributors and following up on action items to ensure a streamlined collaborative processAnalyze the project and estimate requirements and establish a plan for developing the proposal submission packageReview scope of work, identify subcontractor packages and secure subcontract content for inclusion in the proposalWork with the estimating team to coordinate receipt of estimate pricingMonitor the progress of all pursuit activities for adherence to deadlines and quality standardsCollaborate with other companies on major joint venture project pursuitsProposal Manager will facilitate JV bid meetings with other pursuit stakeholdersCultivate and maintain solid, long-term relationships with clients and other partnersManage multiple proposals & priorities simultaneouslyActively drive the pursuit as part of the proposal management process which includes the coordination of information from contributors and follow-up on action items to achieve a coordinated team effortContribute and/or facilitate meetings with bid response team membersResearch, write and edit standard and customized proposal contentMonitor the progress of all pursuit activities for adherence to deadlines and quality standardsManage multiple proposals/priorities simultaneouslyAbility to deliver compliant, professionally produced proposals agreed with condensed timeframesCreating proposal templates, resume templates, project sheet templates.Formatting proposal, resume, and project sheets in preparation for proposal close-out.Tracking proposal deliverables required from internal and external partners.Research relevant statistics (e.g. tracking previous project experience and work history), project work plans and other sources of information to extract relevant content.Ensure that all proposal content is supplied by the team in order to be compliant with the RFQ.Prepare or edit key staff resumes, project sheets, and organization charts.Organize and schedule team meetings, prepare meeting agendas and take meeting minutes.Knowledge, Skills & Competencies of Proposal Manager:Exceptional writing and editing skillsOrganized, detail-oriented and highly deadline-drivenProposal Manager holds strong project management skills, with the ability to establish priorities, set and manage schedules, and coordinate multiple projects at one timeAbility to interact effectively with all levels of the organizationHighly developed computer skills, including Microsoft Office suite and cloud-based technologyExcellent people skillsHigh degree of organizational skillsTechnical background with a discipline focus in Civil, Structural, related technical discipline or construction experienceAdvanced skills in Adobe, Word, Excel, Visio and PowerPointQualifications:Strong English language and technical writing skills, and an aptitude for understanding technical terminologyProposal Manager has attention to detail, coupled with the ability to proofread and edit material, and identify errors and omissionsMinimum of 5 years of relevant proposal development experience, preferably with BC infrastructure projects or a similar environmentBachelor’s degree or diploma from recognized post-secondary institution in language, communications, marketing, business or engineering, or equivalent experienceKnowledge of industrial construction RFP and EOI processes including bonding, safety, quality control, project controls, addenda, RFI’s, contract types and commercial requirements would be an assetFlexibility to work overtime to meet proposal deadlines when requiredAbility to read industrial construction drawings and specifications is an asset.Previous experience in consulting, engineering or legal and/or major project joint venture experience are desirable.Ideal Candidate:Candidates with authorisation to work in Canada are preferred, strong international candidates will be considered.Please clearly highlight relevant work experience, project overviews and project scale ($) in your resume.