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Job Description
Our Client, a large civil infrastructure Contractor is seeking a Proposal Manager to join their growing major projects division in Vancouver, BC and Toronto, ON. Salary range $130,000 – $150,000. Outpost Recruitment is excited to work with our client on this full-time permanent role.
Key Responsibilities of Proposal Manager:
- Responsible for the complete management of technical and commercial proposal preparation and satisfying all requirements of RFEOI, RFQ and RFP responses, including large and complex pursuit packages
- Apply your knowledge and expertise to ensure that information flow is efficient, professional and timely, and all client facing materials are of the highest quality
- Proposal Manager will work closely with internal and external stakeholders to oversee, coordinate and prepare the development of these proposals to secure new work
- Write, edit and proofread proposal content and other written communications
- Manage the proposal process from receipt of the EOI/RFQ/RFP to submission
- Delegate resources, establish deadlines, and track progress
- Submit, receive and distribute proposal information, RFI’s and addenda
- Act as point of contact between the company, our clients and other partners
- Document management, including version control and file maintenance
- Reconcile drawings and documentation with RFP drawing and document lists
- Actively drive the proposal management process, including the coordination of information from contributors and following up on action items to ensure a streamlined collaborative process
- Analyze the project and estimate requirements and establish a plan for developing the proposal submission package
- Review scope of work, identify subcontractor packages and secure subcontract content for inclusion in the proposal
- Work with the estimating team to coordinate receipt of estimate pricing
- Monitor the progress of all pursuit activities for adherence to deadlines and quality standards
- Collaborate with other companies on major joint venture project pursuits
- Proposal Manager will facilitate JV bid meetings with other pursuit stakeholders
- Cultivate and maintain solid, long-term relationships with clients and other partners
- Manage multiple proposals & priorities simultaneously
- Actively drive the pursuit as part of the proposal management process which includes the coordination of information from contributors and follow-up on action items to achieve a coordinated team effort
- Contribute and/or facilitate meetings with bid response team members
- Research, write and edit standard and customized proposal content
- Monitor the progress of all pursuit activities for adherence to deadlines and quality standards
- Manage multiple proposals/priorities simultaneously
- Ability to deliver compliant, professionally produced proposals agreed with condensed timeframes
- Creating proposal templates, resume templates, project sheet templates.
- Formatting proposal, resume, and project sheets in preparation for proposal close-out.
- Tracking proposal deliverables required from internal and external partners.
- Research relevant statistics (e.g. tracking previous project experience and work history), project work plans and other sources of information to extract relevant content.
- Ensure that all proposal content is supplied by the team in order to be compliant with the RFQ.
- Prepare or edit key staff resumes, project sheets, and organization charts.
- Organize and schedule team meetings, prepare meeting agendas and take meeting minutes.
Knowledge, Skills & Competencies of Proposal Manager:
- Exceptional writing and editing skills
- Organized, detail-oriented and highly deadline-driven
- Proposal Manager holds strong project management skills, with the ability to establish priorities, set and manage schedules, and coordinate multiple projects at one time
- Ability to interact effectively with all levels of the organization
- Highly developed computer skills, including Microsoft Office suite and cloud-based technology
- Excellent people skills
- High degree of organizational skills
- Technical background with a discipline focus in Civil, Structural, related technical discipline or construction experience
- Advanced skills in Adobe, Word, Excel, Visio and PowerPoint
Qualifications:
- Strong English language and technical writing skills, and an aptitude for understanding technical terminology
- Proposal Manager has attention to detail, coupled with the ability to proofread and edit material, and identify errors and omissions
- Minimum of 5 years of relevant proposal development experience, preferably with BC infrastructure projects or a similar environment
- Bachelor’s degree or diploma from recognized post-secondary institution in language, communications, marketing, business or engineering, or equivalent experience
- Knowledge of industrial construction RFP and EOI processes including bonding, safety, quality control, project controls, addenda, RFI’s, contract types and commercial requirements would be an asset
- Flexibility to work overtime to meet proposal deadlines when required
- Ability to read industrial construction drawings and specifications is an asset.
- Previous experience in consulting, engineering or legal and/or major project joint venture experience are desirable.
Ideal Candidate:
Candidates with authorisation to work in Canada are preferred, strong international candidates will be considered.
Please clearly highlight relevant work experience, project overviews and project scale ($) in your resume.
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