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Job Description
Are you a Property Administrator who enjoys providing excellent day-to-day support to the Operations and Management team as well as providing amazing customer service to all tenants?
Primary Duties/Responsibilities:
- Develop and maintain professional, and courteous relations with team, contractors, and tenants.
- Demonstrate strong initiative and customer service orientation.
- Support the administration of all activities related to the physical operation of the property.
- New tenant move-in administration such as checklist set up, checklist items completed and updated, tenant welcome letter, tenant manual, setting up files.
- Handle tenants move outs such as security deposit refunds, etc.
- Enter tenant contact information in Angus & Spectra.
- Collection and documentation of tenant rents.
- Administer payments, review leases and update Property Managers of any delinquent accounts.
- Handle all tenant billing changes annual prebills and annual recoveries statements.
- Support the fiscal activities of the property including, but not limited to monthly accounting, budget support.
- Analyze and interpret various types of data to draw conclusions and solve problems.
- Manage all tenant parking administration as well as building storage room administration and maintenance of master lists.
- Manage office property facilities including Building boardroom bookings.
- Document management such as business letters, reports, recommendations and meeting minutes where required.
- Exchange ideas, information, and opinions with others to formulate policies and programs and/or arrive jointly at decisions, conclusions, or solutions.
- Liaise with the Tenant Service Coordinator to ensure communication and notices are send out to tenants.
- Office reception duties as required such as greeting office guests, offering them a beverage, answering phones, collecting mail and filing.
Requirements:
- 3 years of commercial property management experience.
- Proven understanding of property management systems and processes.
- A strong work ethic.
- Results and detail orientated.
- Ability to multi-task.
- Proficient with full Microsoft Office Suite.
- Work may require occasional weekends and/or evenings.
Please send your updated cv to ccampbell@klopprichards.com if you are interested in this exciting opportunity.
Klopp Richards & Associates would like to thank all applicants in advance for their interest in this opportunity.