Job Description
Highly motivated and organized individual that can work in a high paced environment. Plan, direct, monitor, and coordinate projects from bidding to completion, going through submission, production, installation phase and the closing phase. Position requires a high level of collaboration with other key departments, i.e. Marketing, Supply Chain, Legal, Production, Logistics and Customer Service. Work directly with Construction Managers and installers.
Tasks include but not limited to: Quotes, budgetary offers, negotiation, project submittals, subcontract agreement requests, installation mandates and closeout documentation. This position is working West Coast hours (8-5 PST) .
Pre-Bid Process: Ensure that entries into our systems are complete and accurate. This will drive the pricing team to properly price all submissions, improve our inventory planning, production planning, logistics and forecasting processes. Elevate communication with the sales force.
Bid Process: Preparation of pricing, negotiation with external partners (installers, logo suppliers) when possible. Gather relevant information about the project to ensure accurate pricing/costing. Keep track of pricing in their respective region for upcoming bids.
Award Process: Distribute submittals, product data and samples for approval by the client. Coordinate effectively with customers to obtain approvals and fully executed contracts prior to manufacturing. Follow-up with Construction Managers for base preparation to coordinate the turf delivery with Logistics.
Execution Process: Gather updates from Sales, Construction Managers and installers on the status of each project. Ensure with the Logistics and Production that all the materials are delivered on time. Process base invoices and change orders and question discrepancies if costs change after bid time. Prepare close-outs and warranty with Customer Service Department. Continuously communicate with the client on evolution of the project.
Completion Process: Follow-up and resolve any punch list items to ensure payment will not be held back. Attend closeout calls with clients. Process improvement, post-mortem upon completion of a difficult project.
Qualifications:
You have a Bachelor in Business Administration and/or Project Management or equivalent experience in bidding/contract process;
You have 5+ years pertinent experience and/or training; or equivalent combination of education and experience; You have experience in turf and/or construction industry an asset;
You have are meticulous with exceptional organizational skills;
You are capable of working well under pressure, in a fast pace environment to ensure deadlines are met;
You have the ability to manage time, priority and stress;
You are client focused and have excellent communication and people skills
You are a team player;
You have basic accounting knowledge;
You are proficient in Microsoft Office Suite.
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