Project Administrator Job In Na

Job Description

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It has come to our attention that various international organizations or individuals have been offering false employment opportunities at Aecon Group Inc. Aecon Group Inc. employment policies and processes involve interviews, and candidates who seek employment are never required to pay us any sum of money. To do so would be contrary to our business conduct guidelines and ethical practices. We also do not extend formal offers of employment or execute employment agreements through social media or social chat platforms.

We take this matter extremely seriously and are working with the appropriate authorities to shut down such fraudulent schemes. Please remain vigilant on this matter and report any suspicious outreach to your local authorities and email any concerns to aecon@aecon.com

Location: 

Toronto, ON, CA

Operating Sector:  Telecommunications

Position Title:  Project Administrator

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety First. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! 

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?
Faster. Smarter. Safer. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is ready to become Canada’s #1 utility construction provider and we’re looking for a Project Administrator to help us get there!

Reporting to the Sr. Manager, the Project Administrator tracks, oversees and organizes various tasks of the program for the client. The Project Administrator will communicate any and all gaps in the financial progress of the program. The successful candidate will also coordinate with the Project Coordinator on billing progress, issues, risks and changes affecting the overall margin of the work including Financial Performance on the job and of the.

What You'll Do Here:

• Learn, interpret, and applies organizational policies, rules, and regulations.
• Performs administrative duties for job sites ensuring all documentation regarding timesheets. Tracks, records, and reports attendance of all hourly program personnel.
• Handle invoices with respect to distribution to appropriate departments for approval.
• Establishes and maintains accounts associated to the program, including Sub-Contracted Engineering.
• Assists with the creation and submission of project billing.
• Ensures and assists in the completion of accident reports/safety moments.
• Meets and greets all visitors in a positive friendly manner.
• Maintains an organized filing system.
• Performs other duties and responsibilities as required.
• Able to perform in a fast-paced environment.
• Prolonged sedentary positioning.
• Possible travel may be required.
• Drive an inclusive culture to promote equity, welcome different perspectives, and enable career progression by fostering a sense of belonging.

What You Bring to the Team:

• Post-secondary education preferred.
• Must possess 2+ years of office related experience with knowledge of purchasing, accounts payable and payroll. Basic accounting knowledge is required.
• Superior written and verbal communication skills (preparation and proofreading of documents).
• Ability to show discretion with confidential and/or personal material.
• Ability to work well under pressure and meet deadlines with poise and confidence.
• Ability to multitask and prioritize workload, handling various job responsibilities at once (arranging meetings, phone messages, correspondence, etc.).
• Ability to work independently as well as a member of a team.
• Professional interaction with all levels of staff within the organization from front line to senior executive.
• Always exhibit a polite and professional manner. 
• Proficiency in MS Office (Word, Outlook, Excel, and PowerPoint).
• Training in Safety and experience in the construction industry is an asset.
• Be a champion of inclusion and diversity.

Aecon fosters diversity , inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA during any step of the application process please click here.