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Job Description
COMPANY OVERVIEW: A Montreal based fashion, wholesale apparel company with North American and international customers is searching for a Payroll & HR Specialist.
Position Overview:
Under the supervision of the manager, the incumbent is responsible for the following aspects of Payroll & HR function. More specifically, you will:
Payroll:
- Manage payroll for all employees, including both salaried and hourly employees
- Manage workflow to ensure all payroll transactions are processed accurately and timely
- Reconcile payroll prior to transmission and validate payroll reports prior to submission to Manager for review and approval; provide all necessary backup documentation
- Understand and manage proper taxation of employer paid benefits
- Update and reconcile monthly statements from ADP
- Prepare periodic and annual government reporting Including DAS, 1% Training, salary equity law and other legislated requirements
- Preparation of bi-weekly payroll entries for submission to Manager to review
- Ensure vacation and medical leave banks are accurate and up to date
- Ensure company policies and procedures are followed and respected
- Produce ROEs as required
- Assist on special projects as needed (one of them being the upgrade from Pay at Work to Workforce Now in ADP)
- Assist in the Year End activities (processing T4/R1’s, assist in reporting for auditors, etc.)
- Designer Tax Credit
- All other payroll related tasks
Human Resources:
Employee Relations
- Promote company values across the organization & assist the manager in all HR related tasks
- Assist in organizing and managing corporate events, holidays, closures…
- Prepare and issue all corporate communication as needed from time to time
- Management of COVID protocol and ensuring there is compliance
Compensation & Benefits
- Administration of group insurance for all companies
- Management of employee parking for all companies.
Employee Onboarding & Terminations
- Perform onboarding and coordinate with relevant departments including IT
- Assist in managing terminations with department heads; senior management; coordinate with IT
- Prepare necessary documentation as per company policy including offers of employment, and termination letters;
Recruiting
- (Assist) Place ads, deal with recruiters, manage applications, screen cv’s and candidates
- Other tasks and projects as needed
Education and/or Work Experience Requirements:
- Minimum of 3 years of experience working as a pay master with PCP certification (Payroll Compliance Practitioner)
- 2-3 years hands on experience in human resources
- Experience working with ADP Pay at Work and Workforce Now
- Experienced user of Excel and Word
- Ability to deal sensitively with confidential material
- Excellent interpersonal & communication skills (verbal and written) with all levels of management; open and transparent
- Thrives in a fast-paced environment based on strong people and organizational skills
- Highly organized and detail oriented with ability to follow through and juggle competing priorities
- Integrity and honesty, a role model for others; pro-company; promotes a professional, respective, collaborative relationships fostering trust and values differences
- Bilingual in English and French
Job Types: Full-time, Fixed term contract
Pay: $65,000.00-$80,000.00 per year
Benefits:
- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Montréal, QC: reliably commute or plan to relocate before starting work (required)
Work Location: In person