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Job Description
Payroll Administrator (On-Site)
Under the general supervision of the Manager Payroll, Pension & Benefits and within established policies, procedures and guidelines, assists with the preparing, calculating and analysis of the bi-weekly payroll for Niagara Parks. This position will also provide regular analysis and reporting metrics as it relates to payroll, leave and time and attendance policies.
Niagara Parks offers a salary of $57,468.98 to $68,659.04 per annum (Pay Band 9) for this position as well as a comprehensive benefit plan and defined benefit pension plan.
Applications for this position will be accepted until July 31, 2024.
QUALIFICATIONS:
- Completion of Post Secondary program in Finance/Accounting/HR or the equivalent knowledge and experience. Payroll Compliance Professional (PCP) designation is considered an asset.
- Minimum of 2-3 years of related experience managing end to end payroll and implementing process improvements or best practice initiatives within a payroll environment.
- Excellent analytical, problem solving, and decision-making skills on complex issues.
- Ability to demonstrate critical thinking, identify problems, then develop and implement solutions while working on tight deadlines and balancing workloads.
- Excellent communication, negotiation and presentation skills in both verbal and written formats to all levels of the organization.
- Ability to manage time and completing priorities effectively is required while maintaining excellent customer service.
- Strong customer service orientation to ensure the needs of your internal/external clients are effectively met.
- Advanced Proficiency in Microsoft Office as well as other HRIS systems.
- Experience with Time and Attendance Management software.
DUTIES AND RESPONSIBILITIES:
Payroll Related
- Performs and reviews accurate calculations, online timecards and leave calculations from payroll systems including retroactive pay changes, taxes, voluntary and mandatory deductions and updating banking information.
- Monitor and report payroll error trends to Manager and educate department leaders on process or changes.
- Create, document and processes record of employments for staff, as required
- Assists in providing costing to Human Resources on Collective Agreement propositions for bargaining.
- Assist in Reconciling the payroll accounts and prepare payroll General Ledger entry for Finance, based on post payroll reporting.
- Assist in the preparation and remittance payments as required for all provincial and federal statutory payroll taxes and garnishments.
- Provides full support to Managers related to Payroll, time and attendance and leave enquiries.
- Supports the application of three Collective agreements as it relates to Payroll, Leave and Time.
- Assist with the preparation to remit all year end statutory information returns and reconciliations such but not limited to T4’s, and T4A’s.
- Ensure payroll records and reporting comply with Federal and Provincial rules and guidelines.
Reports & Analysis
- Assists with the preparation of the Vacation Liability and Retiring Allowance reports to Finance as required.
- Assists with the completion of Service and Earnings reports.
- Assists their Manager with quarterly reconciliation reports on costs and deduction trends.
- Assists their Manager with post payroll analysis and provides bi-weekly payroll reporting which includes critical analysis on trends and issues.
- Assists their Manager with year end reconciliation and reporting.
- Participates in developing corrective measures to improve processing, minimize errors while complying with agreements and laws.
- Maintain documentation for business processes, interfaces, user guides (internally and externally).
Performs Other Related Duties
- Assists with the training of Managers and Supervisors on payroll procedures and requirements.
- Identifies and resolves problems that are not covered by standard policy or procedures, and provides technical guidance, advice and assistance to the staff, as required.
- Complies with all applicable legislation as well as any related policies, procedures and collective bargaining agreement language.
- Assists in confidential employment matters.
- As assigned.