Job Description
Real Time Networks Inc is a rapidly growing Vancouver-based company that has achieved outstanding success in the marketplace. We specialize in developing cutting-edge solutions that provide security, safety, and real-time tracking for keys, assets, and people. Our industry-leading products, including KeyTracer key control systems, AssetTracer electronic smart lockers, and Workplace Safety location solutions, have solidified our position as market leaders.
Position and Scope
As the Manager of People and Administration , you will report directly to the CEO and hold a diverse role encompassing various responsibilities. You will be responsible for overseeing all Human Resources functions, managing daily office duties, and providing Executive Assistant support to the CEO. We are seeking a candidate who has a dynamic and adaptable attitude and excels in a fast-paced environment.
Responsibilities
Human Resources
- Manage the full cycle recruitment process, including job advertisements, screening resumes, scheduling interviews, conducting reference checks, and coordinating with hiring managers. Prepare offer letters for successful candidates. Manage onboarding and orientation for new employees.
- Help develop and update company policies. Communicate policies to employees, address inquiries and ensure employees are aware of and adhere to all policies and procedures.
- Maintain accurate and update employee records. Provide administrative oversight of ADP Workforce Now and train and assist employees with user questions. Maintain employee records, both physical and electronic.
- Manage and support employee development and performance programs. Collaborate with managers to identify employee development opportunities and create personalized growth plans. Support succession planning efforts by assessing and nurturing potential talent for key positions.
- Provide guidance and support to employees regarding extended health benefits, answering questions, and assisting with claim inquiries
- Maintain and update company organization chart.
Office Administration
- Oversee office facilities and equipment, including maintenance, and repairs. Manage relationships with vendors, service providers, and contractors as required.
- Coordinate travel logistics for team members, including booking flights, hotels, and car rentals, while keeping within budget guidelines.
- Manage company cellphone plan including setting up new users, device ordering and plan review.
- Administer office phone systems, including monitoring after-hours third-party reception, updating on-call schedules, IVR menus, and holiday IVR rules, and monitoring general voicemails.
- Promote a safe and healthy work environment by ensure First Aid and Safety standards are met.
- Handle office ordering responsibilities, such as procuring office supplies, groceries, coffee, and arranging office catering and executive lunches as needed.
- Plan and organize company team-building activities, staff events, and other employee engagement initiatives.
- Provide backfill support for colleagues as required.
- Maintain a tidy office environment and address any issues to ensure a well-functioning workspace.
Executive Assistant
- Support the CEO with administrative tasks as required.
- Assist calendar management and meeting scheduling when requested.
- Assist booking personal and business travel as required.
- Assist with expense reports.
- Additional ad hoc requests as needed.
Skills
- You have a flexible and dynamic personality with a “Can Do” attitude.
- You have excellent English communication skills, both verbal and written.
- You are extremely organization and with outstanding time management skills.
- You have a valid drivers’ licence and vehicle.
- You are legally authorized to work in Canada.
Education and Experience
- 3+ years’ experience in Human Resources.
- 3+ years’ experience in an office management, executive assistant, or administrative role.
- Post Secondary Education in Human Resources, Business, or related field.
Travel
- Minimal
Location
- Port Coquitlam, BC. Hybrid work option available
Start Date
- ASAP
What we offer
- Opportunity for development and training
RTN is an equal opportunity employer who is committed to an inclusive and diverse workforce, equity in employment and fostering a barrier-free environment.
We strive to include perspectives from those that vary by race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, and disability. If accommodation is required at any point in the recruitment process, please contact a member of our Recruitment Team.
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