Job Description
The Manager, HR Systems, Analytics and Compensation provides leadership, direction, and support for HR systems and processes. Within an integrated HRIS/Payroll system and through the oversight and direction of HR Associates and the Payroll team, manages the overall general accountabilities fundamental to the employee/employment life cycle. Ensures optimal HRIS operations and services, providing technical expertise and oversight of HR team members training in HR business systems. Oversees all aspects of HR systems maintenance, administration, system security and access, and the delivery of integrated HRIS solutions to meet business needs. Oversees and administers the university’s compensation function, and job evaluation programs. Provides analysis and essential workforce data to HR, the University community, and external groups. Provides oversight and supervision of the areas of responsibilities of the Manager of Payroll, the HRIS Specialist, and the HR Associates.Key Accountabilities:Oversees and manages the Human Resources staff responsible for general human resources functions, including position management, job evaluation, processing and auditing appointments, employee and employment set-up and maintenance, offer letters, salary placements, probation and evaluation records, and file management.Oversees the Payroll VIU’s payroll function through management and direction of the Payroll team through the Payroll Manager, working closely with other key university functions that intersect and support payroll, such as the Finance Department and IT Enterprise Services.Supervises the Payroll Manager, HRIS Specialist and HR Associates including recruitment/selection, training, development, coaching, and performance management.Provides a senior level of specialized expertise for HR systems planning. Emphasis is on developing the HRIS strategy and roadmap including current and future business needs and ensuring alignment with the Institution’s strategic plans.Manages and administers the human resources component of the HRIS system and other HR databases. Develops and implements refined best practices, procedures, and streamlined processes; proactively identifies opportunities and makes recommendations for continuous improvement in various HR Systems; leads HR process improvement initiatives.Partners with Enterprise Systems (ES) team to ensure HRIS strategy and roadmap align with broader plans for the Institution’s enterprise systems. Leads HRIS troubleshooting, configurations, enhancements, upgrades, implementations, and all related projects in collaboration with ES.Oversees system maintenance and administration and ensures HRIS system and data integrity. Creates audit processes and supports to ensure data entered is of a consistently high quality. Oversees privacy and protection of employee information; advises on system security and access; liaises with ES to develop and implement controls; maintains diligent access standards; ensures compliance with security and access protocols.Leads the HR department on HRIS related projects including enhanced HRIS functionality, and system changes resulting from labour relation changes, and collective bargaining agreements. Develops and implements project plans. Ensures change management practices including communications and training are followed to drive behavior changes and adoption.Produces, and distributes standard and ad-hoc reports including assessing quality data sources, report parameters and works with clients to ensure their information needs are met.Prepares high level workforce planning reports for internal and external clients, ministries, and government agencies (such as HRDB and other PSEA reporting); confidential reports for collective bargaining and negotiations; and other external reporting and surveys as required.Leads assessment of employee data, statistics, and metrics, to support and deliver strategic decision making for HR and the institution, involving collaboration with HR and other business leaders and stakeholders.Responsible for ensuring that the university’s compensation programs are consistently administered in compliance with collective agreement language and provincial government direction.Required Qualifications:Bachelors degree in a relevant discipline from an appropriately accredited institution. Minimum five years recent HRIS experience in a unionized, diverse work environment. A combination of education and experience equivalency may be considered.Experience must include a sound working knowledge of the concepts, practices, standards, and capabilities of HRIS, including experience with systems design, configuration, and implementation.Proven ability to influence and support change management interventions and strategies linked to organizational goals.Advanced analytical skills with ability to assess system-based customer requirements, identify the root cause of system problems, and fully leverage HRIS capabilities.Significant contract application and interpretation, to ensure adherence to Collective Agreement language.Project management and planning skills, with ability to engage in HRIS strategic planning, and lead system-related projects for HRIS enhancements, upgrades, and implementations.Versatility and flexibility combined with attention to detail is required to successfully perform complex, shifting work assignments.Demonstrated knowledge of business process management and human resource planning and principles.Superior communication skills, initiative, resourcefulness, sound judgment, discretion, and ability to work independently are crucial.Ability to develop and maintain effective working relationships and exercise tact and diplomacy in dealing with confidential information.Demonstrated ability to lead a team as well as motivate and empower reporting staff.Preferred Qualifications:Chartered Professional in Human Resources designation.Human Resources experience in a comparable sized post-secondary setting.Experience with Unit4 ERP.VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.Note:Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Vancouver Island University (VIU) is collectively committed to building and sustaining a diverse and inclusive working and learning environment for faculty, staff, and students. In our journey towards greater diversity, we invite applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, persons of all gender identities and sexual orientations who bring value to the VIU community through their lived experiences. We encourage members of all equity-seeking groups to self-identify within their application cover letter. When a candidate voluntarily discloses this information in their cover letter, the information will be used only for the fulfillment of the career opportunity. Disclosure and/or self-identification with an equity-seeking group will not lead to advantageous treatment of a candidate who is not qualified.#INDHP