Job Description
Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and every issue at hand. Adapting swiftly and always on call, Loopstra Nixon has evolved since its humble beginnings in a storefront office in Toronto, reaching its 50th year in 2023. Founded by Charles Loopstra and Sandy Nixon, the firm's growth has been fueled by ambition, hard work, and an entrepreneurial spirit. We are currently seeking an experienced Litigation Assistant to join our Downtown office. As an important member of our team, the Litigation Assistant will play a key role in supporting our lawyers and ensuring the seamless operation of their practice. The ideal candidate will possess a minimum of three years of experience in a similar role, demonstrating proficiency in legal administration. What you will be doing: Collaborate in the preparation and compilation of litigation documents, encompassing affidavits, notices, motion records, factums, and books of authorities. Manage communication with process servers for the efficient service and filing of court materials. Coordinate with court offices to facilitate trial and motions bookings and handle related court material filings. Skillfully draft and edit various correspondences and documents, including memos, letters, emails, reports, presentations, court forms, and legal documents. Contribute to the administrative management of lawyers' practices, involving file opening and closure, meeting scheduling, and coordination of travel and accommodations. Provide comprehensive administrative support, including docket entries, client list updates, billing coordination, expense processing, and invoice payments in accordance with firm accounting policies. Utilize proofreading and editing skills to ensure the accuracy, completeness, and proper formatting of all work products, including attention to spelling and grammar. Act as a liaison between lawyers and internal/external parties, facilitating effective communication on file progression and related matters. Maintain an organized and current file system for client files. Qualifications: Post-Secondary education in legal administration or equivalent with a minimum of three years' relevant experience. Proficient knowledge of the Rules of Civil Procedure, court practices, and procedures. Outstanding organizational skills with meticulous attention to detail. Excellent oral and written communication skills. Strong prioritization skills and capability to manage multiple tasks simultaneously. Ability to work both independently and collaboratively within a team. Upholds a high level of professionalism and maintains confidentiality in all matters. Proficient Microsoft Office skills (Excel/Word/Outlook).