Job Description
Loopstra Nixon LLP is a dynamic team of client-focused lawyers who play a pivotal role in shaping the landscape of business and public law in Canada. With a commitment to delivering exceptional service through tailored client solutions, our top-tier team of legal talent possesses unique and diverse skillsets, ensuring that clients can rely on us for any and every issue at hand. Adapting swiftly and always on call, Loopstra Nixon has evolved since its humble beginnings in a storefront office in Toronto, reaching its 50th year in 2023. Founded by Charles Loopstra and Sandy Nixon, the firm's growth has been fueled by ambition, hard work, and an entrepreneurial spirit.
We are currently seeking a Legal Administrative Assistant to join our Downtown Toronto office. This dual-role position is perfect for individuals looking to blend legal and administrative responsibilities. The successful candidate will become an essential part of our team, supporting our lawyers in the seamless operation of their practices while also managing key administrative functions. If you're eager to apply and expand your skills in both legal administration and general office support within a dynamic and supportive environment, this role is for you.
What you will be doing:
- Contribute to the administrative management of lawyers' practices, involving file opening and closure, meeting scheduling, and coordinating travel arrangements.
- Prepare various correspondences and documents, including memos, letters, emails, reports, presentations, and legal documents.
- Provide comprehensive administrative support, including docket entries, client list updates, billing coordination, expense processing, and invoice payments in accordance with firm accounting policies.
- Facilitate communication between lawyers and internal/external parties, answering general correspondence and inquiries for client matters.
- Maintain an organized and current file system for client files.
Qualifications:
- Outstanding organizational skills with meticulous attention to detail.
- Excellent oral and written communication skills.
- Strong prioritization skills and capability to manage multiple tasks simultaneously.
- Ability to work both independently and collaboratively within a team.
- Upholds a high level of professionalism and maintains confidentiality in all matters.
- Proficient Microsoft Office skills (Excel/Word/Outlook).