Job Description
Sullivan Mahoney LLP is the largest law firm in Niagara, providing a full range of legal services to our diverse client base.
We have earned an unsurpassed reputation for impeccable service, thorough and pragmatic legal advice and complete commitment to our clients. Our lawyers are knowledgeable and dedicated to to their professional development in order to best serve our clients' needs.
Not only are we committed to our clients, but also to our communities. We give back through charitable donations, fundraisers and sponsorships.
The salary range for the position of Junior Bookkeeper is $55,000 - $60,000 annually. This position will be located at our St. Catharines Office.
Job Description
The Junior Bookkeeper role is responsible for accurately processing financial transactions of the Firm, reporting and reconciling. This position will engage in cross-functional support with other administrative members and departments, and will assist and cover all accounting staff as necessary in order to provide accurate information for both internal and external reporting.
A good knowledge of the accounting function within a computerized accounting system is necessary. A good knowledge of Law Society regulations with regards to Trust Accounting is also required.
ACCOUNTING
- Assist Accounting Supervisor in daily accounting and reconciling to complete necessary reports;
- Ensure accurate entry and posting of daily electronic wire requests;
- Accurate completion of approved write offs for Accounts Receivable and Work in Progress as directed;
- Administer the petty cash system;
- Reconcile all corporate credit card purchases to monthly statements;
- Reconcile Transaction Levy surcharges;
- Responsible for reconciling and remitting HST and source deductions;
- Assist in account processing by reviewing and verifying the modified prebill;
- Assist in resolving errors in the accounting process;
- Respond to inquiries and reports from co-workers and lawyers;
- Complete month end bank reconciliation within 7 days after month end;
- Provide temporary relief for the Accounting Supervisor during absences;
- Provide temporary relief for accounting personnel during absences.
TRUST ACCOUNTING
- Must be familiar with the rules and procedures mandated by the Law Society of Ontario for trust account deposits;
- Adhere to appropriate trust account controls.
CORPORATE ACCOUNTING
- Assist in year-end balancing of ESSEMM Professional Services Inc. and intercompany accounts.
ADDITIONAL DUTIES
- Keeps abreast of any changes in specialty area ad is quickly able to adapt procedures to suit;
- Fosters and environment where other staff feel comfortable asking for assistance;
- Performs such further and other duties as may be assigned and/or required from time to time.
Qualifications
- Completion of formal cost account courses at the college level or equivalent work experience;
- Minimum of 5 years' experience in legal account environment preferred;
- Excellent communication skills, problem solving skills and interpersonal relations is required;
- Advanced computer skills are required with Microsoft suite of programs, experience with Excel and PC Law is essential;
- Must be able to work independently, multi task, and prioritize assignments;
- Demonstrates willingness and ability to resolve routine situations using tact, judgement and diplomacy;
- Must be able to meet daily, weekly and monthly deadlines while working with regular interruptions;
- Organizational skills must be exceptional;
- Listens well and has an aptitude for rapid comprehension;
- Well-groomed and professional in manner.
Additional Information
Sullivan Mahoney LLP is one of Niagara's most distinguished and trusted law firms. Our success lies with our knowledgeable and dedicated lawyers and staff. We strongly believe in our people - their efforts reflect our culture. From a commitment to client success, to the new ideas they generate, our employees have succeeded in making us what we are today.
In turn, we offer our staff competitive salaries and benefits. We are always looking for self-motivated, hard-working individuals seeking to be part of Niagara's pre-eminent full service law firm.
We thank all applicants, however only those selected for an interview will be contacted. Sullivan Mahoney LLP is committed to proving accommodations for people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.
Employment Equity Statement
The diversity of our workplace is at the core of our innovation and creativity and strengthens our knowledge and excellence. Sullivan Mahoney LLP strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.
The Firm seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification and ideas and perspectives.
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