Executive Assistant Job In Montreal

Job Description

The Executive Assistant's main responsibility is to provide administrative and organizational support to the Chief Financial Officer (CFO) in managing day-to-day tasks and at various meetings, advisory committees and executive committees.
Assigned Responsibilities

• Take charge of the planning, organization and logistics of CFO meetings and Finance team meeting requests.
• Ensure rigorous organization of various documents.
• Act as custodian of document management and confidentiality.
• Ensure the drafting of agendas and minutes, and coordinate the preparation of various presentations.
• Collaborate with departmental assistants to share information and manage the organization of shared files.
• Prioritize and determine appropriate action plans, mailings or responses, using judgment to reflect organizational standards.
• Ensure travel management and accommodation arrangements when traveling outside business locations.
• Organize and coordinate Finance team meetings and activities.
• Ensure the integration of new Finance team members by planning the agenda, sending welcome messages, etc.
• Prepare expense accounts and credit card follow-ups.
• Follow-up with members of the Executive Committee.
• Organize various mandates and special events.
• All other related tasks.
  

• Expertise: A minimum of 8 years' experience in a senior management support role.
• Organization: You are resourceful and able to execute strategies and processes to complete a high volume of tasks and projects - sometimes with little information. You can prioritize and react with appropriate levels of urgency to situations and events that require a rapid response or turnaround.
• Professionalism: You perform with the highest degree of ethics and confidentiality - given the proximity of information to which few others have access.
• Computer skills: You are proficient in the advanced functions of the Office suite (Word, Excel, PowerPoint) and have a facility for learning and using IT tools in general.
• Language skills: Perfectly bilingual, you speak and write French and English fluently.