Job Description
Job Description:Provide Administrative Support: Manage calendars, schedule meetings, and coordinate appointments for executives.Handle Correspondence: Draft and edit emails, memos, reports, and other documents on behalf of executives.Manage Communication: Screen phone calls, take messages, and respond to inquiries professionally and promptly.Coordinate Travel Arrangements: Arrange travel itineraries, accommodations, and transportation for executives as needed.Maintain Records: Organize and maintain electronic and physical filing systems, ensuring efficient retrieval of documents.Assist with Special Projects: Support executives with various projects, research tasks, and presentations as required.Exercise Discretion: Handle confidential information with utmost discretion and maintain confidentiality at all times.Support HR Functions: Assist with minor human resources tasks such as filing contract addendums, coordinating with HR hiring firms, and maintaining personnel records as directed by HR or executive leadership.Track Project Hours: Manage records on a weekly basis to track hours per project, ensuring accurate and up-to-date information for reporting and invoicing purposes.Create Standard Operating Procedures (SOPs): Lead and assist in the creation of standard operating procedures for the operation, ensuring clarity and consistency in processes and workflows.Skills Abilities: strong organizational skills, attention to detail,excellent communication abilities,proficient in managing calendars, arranging meetings, handling correspondence efficiently,adaptability, discretion, and the ability to handle confidential information with integrity are crucialEducation Background: 3-5 years experience in a similar industry (construction, manufacturing, heavy industrial) Excellent Office 365 skills mandatoryBusiness Degree or Diploma or Certificate preferred