Job Description
Overall Purpose:
Power To Be is a non-profit organization dedicated to providing access to nature for individuals facing cognitive, physical, financial, and social barriers. We empower the exploration of boundless capabilities through our nature-based programs. In 2022, we established our custom-designed, lakefront facility, embodying our core values of inclusion, environmental stewardship, and community engagement. Joining Power To Be means contributing to meaningful and enduring social impact.
We are in search of a candidate who is enthusiastic about a part-time, fixed-term role from August 2024 to December 2025. The Director of Finance should be sociable, possess strong communication skills, and have a passion for their profession. Reporting to the Co-CEOs, the Director of Finance will oversee the accounting operations of the organization. Responsibilities include generating periodic financial reports, upholding the accounting records system, and implementing a comprehensive set of controls and budgets to minimize risk, improve the accuracy of the organization's financial results, and ensure compliance with Canadian Accounting Standards for Not-for-Profit Organizations.
Candidates in need of accommodations are encouraged to contact Sharde Long, the Director of People & Culture, at slong@powertobe.ca.
SPECIFIC JOB RESPONSIBILITIES:
Finance
- Overall financial management including approval and development of, monthly, quarterly and annual financial statements
- Responsible for finance and accounting, including reviewing A/R, A/P, GL transactions, payroll, and ensuring quality control over financial transactions and ensuring financial reporting is maintained
- Monitor and forecast cash flows
- Prepare and publish timely monthly financial statements, working closely with Co-CEOs to communicate financial metrics and understand operational variances
- Responsible for the creation of quarterly reports for the Board of Directors and the Audit and Finance Committee
- Lead and facilitate quarterly and annual close process and the annual financial audit
- Implement complex transactions in consultation with the Co-CEOs
- Develop, document, and audit business processes and financial controls policies to maintain and strengthen internal controls
- Manage and comply with government/regulatory reporting requirements and filings
- Work closely with the Leadership Team and their staff to educate them regarding finance and accounting procedures and explore how the finance function can best support their departments
- Coordinate budgeting and re-forecasting process with the Leadership Team in collaboration with the Co-CEOs
- In collaboration with the Head of Grants & Impact responsible for grant compliance
- Provide strategic financial advice and guidance to the Co-CEOs
- Adhere to and mentor others to adhere to the Income Tax Act, CRA guidelines, Canadian accounting standards for Not for Profit organizations
Management and Leadership
- Recruit, supervise, develop, train, and support finance staff and volunteers in alignment with organizational values and policies, the BC Employment Standards Act and other related policies or procedures
- Oversee scheduling for relevant employees and volunteers
- Promote a positive and co-operative work environment aligned with the Power To Be values of respect, integrity and innovation
- Provide feedback regularly and constructively to hold team members accountable to our vision, team culture and individual responsibilities
- Set relevant quarterly and annual team benchmarks with regular follow up
- Create a sense of confidence and trust so that change is regarded as a contribution to social impact; implement ideas and approaches that are likely to add value
- Serve as a role model in making necessary decisions that are consistent with legislation, organizational objectives, precedent and established policies and procedures
- Integrate risk management into organizational planning
- See collaboration and diversity as opportunities
- Assist the Co-CEOs as an active member of the Leadership Team and ensure all staff members are aware of their roles and expectations during major business disruptions and/or events
- Be a support to co-workers, volunteers and stakeholders; assist co-workers with their responsibilities in their absence as required
- Participate and/or chair meetings as required
- Contribute to the development, monitoring and achievement of the annual plans and associated goals in support of the strategic plan and vision of Power To Be
- Act as a resource to the Board of Directors or related committees as directed
- Support the development of facility and/or operational policies and procedures; participate in or lead the annual review of incidents and related policies
- Provide leadership on all related policy, procedures, goals, industry standards and legislation
- Adhere to Participant Protection Policy and be a champion for this effort
Operations
- Adhere to the annual operating budget, capital budget and financial controls
- Responsible for leading the strategic development of annual operating and capital budgets
- Provide timely assistance and leadership in administrative functions such as documentation, progress reports, external and internal communications, receipt management and tracking
- Review quarterly individual and departmental work plans with the Co-CEOs set work, vacation, training and professional development schedules to ensure adequate coverage
- Integrate the use of technology as core practice to ensure the effective deployment of Power To Be assets and work flow with specific consideration for privacy standards
- Act in accordance with brand standards, the donor recognition policy and related standards
- Actively cultivate a positive reputation for Power To Be by acting in accordance with organizational values when communicating
- Support community and fundraising events as directed
- Participate in a Power To Be program once per quarter
Perform other related duties, as required.
Working Conditions:
We are committed to being an employer that values equity, diversity, inclusion and belonging. We actively encourage applications from equity deserving groups and seek to have a workplace that reflects the communities we serve. In consideration of our mission, it is preferred that all our staff value an active lifestyle and understand the connection between nature and wellbeing. This position may involve occasional evening, weekend, and overnight commitments. Working outside in inclement weather may be required at times.
Knowledge, Skills & Abilities:
- Love for the outdoors and the impact of nature
- Have the ability to deliver precise information under strict deadlines
- Be self-motivated, attentive, efficient, and have the ability to complete work accurately with minimal supervision
- Have the knowledge to evaluate best industry practices in comparison to internal systems, with consideration for future needs and budget realities
- Ability to be successful in a fast-paced environment
- Demonstrated time management skills and interpersonal leadership
- Exceptional communication skills, both written and verbal
- Self-motivated, self-directed and willing to take on a variety of responsibilities
- Strong critical thinking, problem-solving and risk-mitigation skills
- Advanced capabilities with Excel and proficiency with other MS Office applications
- Strategic thinker, with the ability to be creative and to think outside the box
Requirements:
- As per the Ministry of Justice requirements for organizations that work with vulnerable populations, a Criminal Record Check (CRC) and Criminal Record Review Act Check (CRRA) will be required
- CPA designation (minimum 2 years post designation or equivalent experience)
- 2+ years management experience at a supervisory level with budget and staff oversight
- Experience with cloud-based bookkeeping/accounting software like Xero
- Proof of full vaccination against Covid-19 required.
Assets:
- Experience with Salesforce and/or Xero
- Experience within a non-profit organizations and Canadian Accounting Standards for Not for Profit Organizations
- Demonstrated leadership background, with the ability to communicate financial information and to influence positive change
- Experience with Financial Statement Audit
- Success seeing beyond the numbers, identifying trends and new possibilities.
Terms of Employment
Location: Prospect Lake (Hybrid)
Position: Director of Finance
Reports to: Co-CEO’s
Hours: 24 hours per week
Term: August 2024 – December 2025
Compensation: $60-65,000
Total Compensation: Enjoy a 90% employer-funded extended health and dental plan, opportunities for professional and personal growth, extensive annual training, three weeks of initial vacation time, paid annual winter closure, a flexible work schedule, access to outdoor equipment, professional gear discounts, and the flexibility to pursue your passions in a way that contributes to our work and workplace culture.
We operate on a rolling recruitment basis; candidate reviews will commence immediately. Only those shortlisted for further steps will be contacted.