Job Description
CAPITAL PROJECTS & PUBLIC WORKS DEPARTMENT MANAGER
Department: Capital Projects & Public Works
Classification: DM ($72,800-$98,800) + pension and benefits package
Employment Status: Full-Time
Position Summary:
This is a Senior Management position which requires administrative, operational, supervisory responsibility and repair of band assets with the inclusion of emergency services. The position is expected to adhere and comply to all policies, procedures and standard documented This position requires a person who has worked with First Nations and is aware of First Nations issues. Capital Projects & Public Works Manager holds complex and diversified responsibilities to carry out initiatives, develop, organize, plan, and direct operations and activities of the M’Chigeeng First Nation Community, demonstrating positive and proactive system leadership.
Reporting Relationship:
Maintains cooperative communication with Band Council via the Enaagdenjged. Internal working relationships are maintained with all other departments through attendance and participation in bi-weekly meetings and other meetings as required for keeping abreast of evolving issues.
The Capital Works and Capital Projects Manager will be responsible for the total organization, management, and administration of the M’Chigeeng CPPW. The Director of Education reports to the Enaagdenjged.
Programs and Services:
Capital Projects
Tangible Capital Assets Projects
Community Roads & Sidewalks
Includes snow removal and sanding
Water & Waste Management
Parks & Playgrounds
Emergency Services
Lights
Dog Control
Essential Functions:
Department Management & Administration
Development and improve of all departmental services and exercise a high degree of independent action, judgement and initiative on administrative, operational and technical matters, problems and decisions.
Have working knowledge and understanding of applicable legislation, codes and regulations.
Well versed in management principles, costing, controlling, financial reporting and strategic planning
Meet objectives set by Band Council.
Establish administrative procedures.
Establish and maintain accurate filing system and practices.
Must seek and secure to implement other relevant programs in the community.
Ensure that policies and procedures developed by the M’Chigeeng First Nation are adhered.
Develop, analyse and monitor protocols, policies and procedures that are specific to the Department.
Coordinate the human resources planning through MFN Human Resources
Supervision
Immediate supervisor of Public Works Manager, Fire Chief, Housing, Water & Wastewater, Arena/Complex employees.
Ensures effective processes are in place of the supervision, and performance reviews of all staff
Build and lead an effective team which is composed of a diversity of skills, talents, working knowledge and perspectives; and empower them in a way that encourages cooperation and rewards initiative.
Conduct regular performance appraisals of team members
Enable team members to work towards the realization of the vision by ensuring they have a sound understanding of both the vision of the First Nation and the strategic plans for bringing it into alignment.
Prepare work schedules, both daily and long term as required
Coordinate, supervise, monitor, and evaluate the activities for all programs under CPPW.
Participate in the recruitment and selection, orientation and professional development of department staff.
Review annually all job descriptions within the department ensuring all are current and up to date.
Develop document and maintain an office procedure manual specific to area of responsibility
Prepare a list identifying employee training and development needs.
Ensure internal procedures for attendance records, all leaves, and personal files for all employees
Ensures effective processes are in place for ongoing capacity building and succession planning throughout the system
Ensures compliance with Human Rights and labour relations legislation in collaboration with Human Resources
Planning and Development
Conduct an inventory of community assets, develop Asset Management Plan
In collaboration with Management Team, work with community resources and partners to set up a coordinated and comprehensive community
Coordinate the development and implementation of the annual work plan based on the priorities set by Band Council
Acts as a lead technician and support collaboratively with the Enaagdenjged in relation to the Chief and Council negotiations between parties.
Research opportunities for grants and other funding sources, develops and submit proposals
Reports and Budgets
Provides advice, leadership and recommendations to the Enaagdenjged, Committees and Chief and Council.
Maintain levels of funding for department sustainability, including but not limited to programs, equipment and support services.
Prepare and manage the department’s annual budget
Prepare and submit narrative, statistical and financial reports as required by and to the funding sources.
Review financial reports received from Central Finance and prepare brief financial analysis and planning for the department
Prepare and maintain all necessary documentation and statistics related to all activities on a monthly and quarterly basis for the completion of the annual evaluation
General Management
Maintains a system C&C motions, BCRs and cross-referencing systems, relevant to area of responsibility, for motions made through committee minutes that are ratified by Chief and Council
Maintains, tracks and records revisions to all MFN policies, by-laws, regulations and codes, relevant to area of responsibility, for ensuring these are kept current and up to date.
Oversee the organization, coordination and set up of meetings (including community meetings), workshops, teleconferences and information sessions related to area(s) of responsibility.
Perform short term project management.
Liaise with community agencies and groups that have a mandate for or interest in community services
Responsible for ensuring all department activities conducted are consistent and in compliance with the M’Chigeeng First Nation policies, regulations, by-laws and codes
Note: The description reflects the general details considered necessary to describe the principle functions and duties for proper evaluation of the job and shall not be construed as a detailed description of all the tasks
Qualification & Requirements
Preferred
Possess successful completion of relevant post secondary diploma or undergraduate degree
Possess Ontario Secondary School Diploma
Previous program management and supervision experience
Three years related work experience
Previous work and/or volunteer experience working within Native organizations is a strong asset
Minimum
Successful completion of post secondary business management program or a minimum five years equivalent combined training and work experience
Be familiar with funding agreements
Working knowledge of community development
Previous Management experience
Work experience in team-building
Excel, Word
Excellent organizational skills with ability to prioritize
Have ability to handle multiple tasks simultaneously
Have excellent communication skills, verbal, written and public relations
Have good working knowledge of community
Have excellent inter-personal skills
Have the ability to maintain a high degree of confidentiality
Other
Valid Ontario Class “G” Driver’s License
Have working knowledge of First Nation issues
Understanding and fluency of Ojibwe is an asset
Have knowledge and/or experience with the language, culture, history and customs of the Anishinaabe. CRC/VSS requirement must be current (30 days) and must be an Original
Interested applicants must submit COVER LETTER, RESUME, THREE (3) CURRENT REFERENCES (2 Work-Related references from a direct supervisor/manager and 1-character reference that will be contacted upon a successful interview) and education certifications to:
CAPITAL PROJECTS & PUBLIC WORKS DEPARTMENT MANAGER
Human Resources
M’Chigeeng FN, P.O. Box 333
M’CHIGEENG, ON P0P 1G0 (Fax 705-377-4980)
Preference will be given to Anishinabek people.