Job Description
Overview
Our client started in 1999 with a small building in Oakville, Ontario, and now manages a portfolio of over 200 multi-family residential buildings in Alberta, Saskatchewan, Manitoba, Ontario, Quebec, and Nova Scotia. Our client is proud to be an owner and takes a hands-on and active approach to managing its communities. The organization is committed to fostering the long-term growth of its employees, communities, and client investments, creating value for people and places.
Our client emphasizes a diverse, equitable, and inclusive culture where individual experiences and differences are leveraged to achieve excellence. Vision: Our client creates value for people and places.
About The Position
The Project Manager, Capital oversees and manages, as assigned, multi-faceted projects across Canada. This position is responsible for the end-to-end delivery of project/program objectives, ensuring quality and process improvements, deliverable timelines, and value-added service.
- Position Title: Project Manager, Capital
- Reports To: Director, Capital
- Location: Regional Office
Key Responsibilities
- Project Management: Manage and execute the planned capital program within the assigned portfolio.
- Coordinate with Internal teams to minimize disruption to residents.
- Define scope of work, project budgets and obtain required approvals.
- Actively manage all assigned projects to ensure completion on schedule, within budget, and to required quality standards.
- Source, negotiate and hire all consultants and contractors.
- Ensure cost-effective management of project processes.
- Manage internal and external resources to achieve project objectives.
- Maintain compliance with departmental operating processes and procedures.
- Perform regular project reviews and updates to stakeholders.
- Investigate damage, accidents, or delays and take corrective action as required.
- Prepare project approval recommendations per delegation of authority.
- Coordinate with City officials and other stakeholders as required.
- Collaborate with site and operations teams to resolve unforeseen events (e.g., floods, fires, heating issues); lead full insurance claim files when applicable.
- Update project management software (SuiteSpot & Yardi).
- Ensure Payscan processes (POs and invoice payments) are complete and timely.
- Availability outside regular business hours to support emergencies.
Capital Management
- Collaborate with the Director, Capital to recommend execution strategies for upcoming capital projects.
- Provide reporting for cash flow, budget/project variance analysis to stakeholders.
- Update project tracking sheets/PO accruals as required.
- Develop annual project capital and operating budgets for the assigned portfolio.
- Assess infrastructure planning and prioritize required work.
- Continually pursue cost reduction and efficiency improvements.
- Coordinate with Operations to resolve technical issues promptly.
- Participate in acquisition due diligence, including capital plan preparation and coordinating third-party reports as needed.
- Support building condition and core services (e.g., heat, water) to ensure successful operation.
Education and Experience
- Post-secondary education in Business, Engineering, Project Management, Architecture, Interior Design, Construction Management or a related discipline.
- 3-5 years project management experience is required.
- Minimum 1 year of experience managing multi-residential or commercial projects is an asset.
- Proven ability to build and maintain relationships with internal and external stakeholders.
Travel
- Flexibility to travel within an assigned region (up to 30-40%).
Qualifications
- Strong organizational and time management skills to multi-task and meet deadlines.
- Analytical and critical thinking skills to contribute to corporate direction.
- Ability to leverage internal and external resources to achieve objectives.
- Professional demeanor with strong written and verbal communication.
- Integrity, diplomacy, discretion, and confidentiality.
- Active listening and appropriate responses; independent judgment in difficult situations.
- Calm under pressure; proactive and results-oriented.
- Flexible with a can-do attitude; willingness to take on tasks big or small.
- Strong problem-solving capabilities.
- Ability to speak other languages is an asset.
- Championing diversity, equity and inclusion to create an environment of belonging.
Skills
Discretion, management, delegation, operations, accruals, compliance, construction management, collaboration, capital management, variance analysis, finance, budgeting, scheduling, strategic planning, communication, and project management.