Job Description
This client of Robert Half is looking for an experienced Bookkeeper to provide financial, administrative, and clerical services. The duties will include full cycle invoicing of projects, ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts. Office administration duties will include processing and filing of documents, supporting office functions, and updating records. This position is located on-site at the office in Toronto and will report directly to the Executive Management.What you get to do every single dayManage all aspects of accounts payable and receivable. Provide weekly Accounts Receivable reports to Executives to review.Receive and verify vendor/supplier invoice information against Purchase Orders and Packing Slips.Manage cheque runs in a timely manner providing adequate time to submit cheques for signature.Work closely with the Project Coordinators to ensure that all monthly payment applications and progress invoices are issued in compliance with General Contractors deadlines.Track Contract Change Orders to ensure that the contract values and change orders are invoiced per General Contractor’s requirements.Reconcile Bank Debit and Credit accounts and prepare bank deposits.Review signed contracts and purchase orders to ensure all requirements are met (i.e., signed, witnessed initialed, dated and sealed) before returning them to clients via courier or email.Prepare all documents for monthly and quarterly processes and remittances; Payroll Remittance, HST Remittance, QST Remittance, WSIB Remittance, etc.Provide required Project Start up documents such as Certificates of Insurance, WSIB, WCB and Form 1000and other documentation as required per the client contracts.Maintain Certificates of Insurance, WSIB, WCB and WHSCC clearance certificatesPrepare and submit close-out documents as required for the holdback release (i.e., Warranty Letters, Maintenance Manual, Form 5 - Declaration of Last Supply and the Full and Final Releases)Process accounts and incoming payments in compliance with financial policies and procedures.Perform day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables data in QuickBooks DesktopPrint and distribute monthly financial reports as required.Processing semi-monthly Ontario payrollMaintain and update employee recordsPrepare and distribute paystubs, T4 forms, ROE, etc.Solid understanding of basic accounting principles, fair credit practices and collection regulationsHigh level degree of accuracy, resourceful, organization and attention to detail, problem-solving and judgment skills and mindset and the ability to handle and prioritize numerous complex tasks simultaneously, while under pressure with tight deadlinesEnthusiastic and hardworking attitudeAbility to handle sensitive informationEffective communication skills and interpersonal abilities (speak, read, and write English)Advanced MS office Skills: Excel, Word, Outlook and QuickBooks DesktopKnowledge of GST/HST/QST tax filesRobert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training.All applicants applying for Canadian job openings must be authorized to work in Canada.© 2024 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.