Job Description
Bilingual Human Resources Assistant – JOIN US!
Reference number: EXT23J-130605-000018
Selection process number: 23-EXT-EA-BB-1038385
Closing date:25 January 2025 - 23:59, Pacific Time
Global Affairs Canada- HR Business Services Division (HSOA)
Gatineau(Québec)
CR-05
$55,543 to $60,130
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Closing date:25 January 2025 - 23:59, Pacific Time
Who can apply:Persons residing in Canada, and Canadian citizens and Permanent residents abroad.Apply online
We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
We will review a limited number of applications on a regular basis, as needs arise.
Being an HR assistant at Global Affairs Canada means being able to benefit from:
• A flexible schedule (you will choose your work schedule between 7 a.m. and 6 p.m.);
• From a disconnection at the end of your working day, until the next day and the weekend;
• A welcome, integration and coaching program to support you in your new role;
• A hybrid work model (2 days face-to-face) according to the actual rules. Some exceptions may apply.
Are you new to the job market or are you experienced and want to put your skills to work in order to contribute to the success of our team? Do you want to work in a collaborative environment with frequent changes in priorities? Do you want a balance between your personal life and your professional challenges? Don't wait any longer, this is the best opportunity!
Duties
What does a working day with us look like?
• Process requests for HR actions in close collaboration with HR advisors – Your support is essential to them;
• Create files and ensure that they are kept up to date;
• Prepare offer letters, invitations, results letters and other staffing-related documents;
• Integrate job postings and appointment notices into our resourcing system;
• Perform data entry into our human resources management system related to staffing and appointment processes;
• Coordinate the logistical aspects of exams and interviews;
• Respond to requests for information from candidates and managers;
• Any other related tasks.
Work environment
The Federal Public Service is stronger and most effective when we reflect the rich diversity of the Canadian population that we serve. Global Affairs Canada (GAC) is committed to building a diverse, equitable and inclusive workplace where all employees feel empowered to be authentic. At GAC, we believe that by leveraging all available strengths that exist within the diversity of Canada’s population, we can reach the highest levels of professionalism, innovation and productivity. Don’t miss your opportunity to not only enjoy the unparalleled benefits of the public service, but to work for a department where your voice is heard, valued, respected and amplified. All candidates who believe they are qualified are encouraged to apply, including Black, other racialized and Indigenous peoples, women, persons with disabilities and persons of the 2SLGBTQI+ community. We encourage candidates to indicate voluntarily on their application if they are a member of one of these groups and complete the Employment Equity (EE) section of the application. If you would like to learn more about self-declaration, please consult this website: https://www.canada.ca/en/services/jobs/opportunities/government/self-declaring-government-canada-jobs.html.
Intent of the process
This inventory is intended to fill FULL-TIME Human Resources Assistant positions within the HR Business Services Division (HSOA) as needs arise.
We have a big team, so there are a lot of moves and temporary needs. In the majority of cases, you will start as a casual worker (maximum of 90 days worked per calendar year). Then, depending on our needs and your performance, our goal is to offer you the opportunity to be appointed and to become officially employed on a determinate (term) and/or indefinite (permanent) basis. This is what happens in the vast majority of cases.
Individuals who pass the assessment stages, but who do not obtain an immediate job offer, will be placed in a pool of qualified candidates and may be considered when new needs arise.
WHAT TO EXPECT WHEN YOU APPLY TO OUR INVENTORY?
Your application will be added to a large list. When we have a need, we will carry out a random selection of a limited number of applications. We will evaluate them and fill our needs among those who have been most successful. Just because you're successful doesn't necessarily mean you'll get an offer. When this selection is exhausted, we will do a second, then a third, a fourth and so on until the poster closes. Management might also decide to prioritize people who meet certain assets. Therefore, you are not 100% guaranteed to hear from us, but we have the firm intention of evaluating several applications.
As long as the inventory is open, you can modify and resubmit your application. It is important and your responsibility to update your information such as your email, phone number, new experiences or studies. You could also decide to withdraw it if your situation changes.
Please note that the closing date may change at any time according to the needs of our team.
Positions to be filled:Number to be determined
Information you must provide
In order to be considered, your application must clearly explain how you meet the following (essential qualifications)
EDUCATION:
• Secondary school diploma or an acceptable combination of education, training and/or experience.
If you completed your studies outside of Canada, you must have your certificates or diplomas assessed against the Canadian education standards. Go to the following link to contact the Canadian Information Centre for International Credentials (CICIC) - https://www.cicic.ca/2/home.canada.
EXPERIENCE:
• Experience using Microsoft 365 applications such as Outlook, Word, Excel and Microsoft Teams.
The following will be applied / assessed at a later date (essential for the job)
Bilingual - Imperative(BBB/BBB)
Self-assessment tests:
To help you decide if you should apply for bilingual jobs, before submitting your application, you can take an optional self-assessment test to assess your writing skills in your second official language.
For more information, please visit: https://www.canada.ca/en/public-service-commission/services/second-language-testing-public-service/self-assessment-tests.html
COMPETENCIES:
• Attention to detail
• Working effectively with others
• Show initiative and be action-oriented
• Demonstrating Integrity and Respect
• Communications (written and oral)
ABILITIES:
• Ability to manage priorities and organize workload.
The following may be applied / assessed at a later date (may be needed for the job)
ASSET EDUCATION:
• Possessing a vocational or technical diploma, an attestation of college studies, a college diploma or a university degree in a field related to the position.
For example: Human Resources Administration or Management, Administrative Assistant program, Office Administration or Management etc.
*NOTE: Candidates who will have completed their program of study by September 2024 can be considered as meeting the asset. We invite you to share the information with us. A proof will be required.
ASSET EXPERIENCE:
• Experience in providing administrative support services specifically in human resources.
• Experience in providing administrative support services in staffing in the federal public service.
• Experience in using Human Resource Management Systems (i.e. MyGCHR, PeopleSoft, HRIS or other HR Data Management system) and/or Phoenix Pay System beyond the self-service function.
Other information
The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.
Applications submitted by email will not be accepted. You must apply on-line through www.canada.ca/en/public-service-commission/jobs/services/gc-jobs.html.
Persons who cannot apply online or persons with disabilities preventing them from applying online are asked to inform the contact persons responsible for this process prior to the closing date. You may also review jobs open to the public through INFOTEL at 1-800-645-5605. The INFOTEL number for persons using a TTY/TDD is 1-800-532-9397.
Please note that your written communication competency will be assessed using your application. As a result, when answering the screening questions, we ask that you do not use point form.
All qualifications could be assessed throughout the process, including by using email communications.
The board members may retain a certain number of applicants for further assessment, based on a (top-down approach, random selection or based on some of the assets qualifications).
Are you a student and part of a CO-OP or internship program and are you looking for a FULL-TIME internship and want to continue working part-time afterwards? We can hire you from this inventory. We invite you to apply and specify the information in your application.
Are you a student, you are not part of a COOP or internship program and you want to work PART-TIME? We cannot hire you from this inventory. Instead, we encourage you to apply to the “Continuous Student Recruitment Directory” (https://emploisfp-psjobs.cfp-psc.gc.ca/srs-sre/page01.htm?poster=1&lang=en)
Preference
Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.
We thank all those who apply. Only those selected for further consideration will be contacted.
Contact information
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