Job Description
To support our vision of empowered young women challenging and transforming the world, we are currently seeking an Advancement Services Coordinator. Reporting to the Director, Development, the Advancement Services Coordinator is a key member of the Advancement team and is responsible for Raiser’s Edge NXT database management and supporting the activities of the Advancement department.
The Advancement Services Coordinator understands how to extract information to inform decision-making and for strategic objectives. In collaboration with the IT, Finance and Enrolment departments, the Advancement Services Coordinator maintains and strengthens the infrastructure that supports the efforts of our comprehensive Advancement program and significantly contributes to the effective and efficient operations of the Advancement Department.
Salary Range: $65,000 – $75,000
Closing On: July 30, 2024
Located on 10 beautiful acres in the heart of Olde Oakville, St. Mildred’s-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her unique pathways within a nurturing community.
Department: Advancement
Reports to: Director, Development
Experience: 5+ years experience in a fundraising environment
- Understanding of the donor life cycle
- Experience with Raiser’s Edge software
- Experience in a non-profit setting
- Experience in an Independent School (asset)
- Qualifications: Bachelor’s Degree preferredMember of AFP (asset)
- Working Conditions: Office Environment, Mac, Google
Key Responsibilities
Database Management and Reporting
- Maintain our Raiser’s Edge database with the highest data integrity
- Manage all constituent records and ensure prompt input of information
- Prepare and execute queries, exports and reports as required through Raiser’s Edge
- Work closely with the Director, Development to develop and manage lists for giving campaigns, events, publications, communications, and other needs as they arise
- Collaborate with IT, Finance and Enrolment to ensure accurate and efficient flow of information across systems
- Manage and verify constituent information and ensure its accuracy
- Populate the database with relevant information and research
- Serve as a team leader on database internal processes, procedures and best practices.
- Other related duties as assigned
Gift Processing
- Responsible for timely and accurate processing of all charitable gifts to the school, ensuring compliance with SMLS policies and Canada Revenue Agency guidelines and regulations as it relates to charitable receipting
- Enter and process all gifts and pledges into Raiser’s Edge and generate acknowledgements, receipts and pledge reminders, ensuring detailed record-keeping
- Collaborate with Finance to ensure timely gift entry and processing, and sharing of information
- Responsible for posting all gifts processed through RE to Financial Edge and distributing post reports to Finance.
- Ensure gift information is communicated to the Advancement Team and initiate stewardship actions
- Develop, generate and disseminate monthly and year-end gift reports to appropriate Finance and Advancement Team members
Donor Relations, Engagement and Stewardship
- Support fundraising and Advancement activities including generating donor lists and reports, tracking gifts and pledges, prospect research and data mining, and providing general department support
- Assist with donor stewardship including the generation of thank you letters, tax receipts and donor reports
- support the development of relationships with donors, parents, alumnae and other members of our school community
- Work collaboratively with the Advancement Team to support cultivation, solicitation and stewardship plans
- Utilize available platforms to create connections and meaningful engagement opportunities.
- Field all department general inquiries with professionalism and care
- Communicate with donors to ensure appropriate recognition
Who You Are
Your Strengths
Above all else, the successful candidate is a champion for girls’ education. You are also:
- An enthusiastic, articulate, and creative individual who communicates with ease and confidence.
- A critical thinker who demonstrates initiative, integrity and attention to detail.
- A team player who enjoys being part of a vibrant, collaborative community and contributes positively to all areas of the school.
Your Knowledge, Skills & Experience
- We are seeking a dynamic Advancement professional with excellent communication skills and a willingness to continue to develop and grow their skill set.
Why Join SMLS?
Our work is meaningful and important. As a school, we support each student’s interests, talents, learning needs and strengths. Through our world-class facility, Signature Programs, expertise in girls’ education, and dedication to personalization, our students become lifelong learners equipped to achieve excellence in whatever path they choose.
When you join SMLS, you join a fun and supportive community!
Our employees enjoy competitive compensation packages and may be eligible for some of the following benefits:
- Health, vision, and dental care
- Life insurance, AD&D insurance, and Long Term Disability insurance
- Employee & Family Assistance Program (EFAP)
- Ontario Teachers’ Pension Plan / RRSP program with up to 5% employer match
- A healthy lunch program during the school year
- On-site fitness facilities
- On-site parking
- Time off during Winter Break and March Break
- Summer hours and extra long weekends in line with the school calendar
The Essence of SMLS
Each Girl at the Centre
We believe that each girl is creating her own distinct educational pathway, as her interests, strengths and passions emerge. We are committed to co-creating that pathway with her in a personalized learning environment where each girl’s joy, laughter and love of learning belong.
Academic Excellence and Innovation
SMLS is grounded in best practices and focused on innovation. We set the highest standards of excellence for our academic curriculum and signature programs as we develop ethical, culturally competent leaders who are catalysts for positive change.
Wellbeing and Belonging
We understand that connectedness to oneself, others and the world around us is fundamental to our students’ learning and wellbeing. As a school community, we are united by our values and our commitment to building a just and inclusive environment with empathy, integrity and respect. We honour our Anglican heritage and welcome all faiths and cultures, celebrating the diversity reflected by each member of our school community.
Strength of Spirit
We live in a complex world with uncertainty and change. We believe that resilience, courage and commitment are essential for our students and our community to embrace life fully, open ourselves to limitless possibilities, and boldly meet the unknown challenges ahead.
We appreciate and thank all applicants for your interest in SMLS, however, only those candidates invited for an interview will be contacted.
SMLS is an equal opportunity employer and we accommodate any needs under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. We value diversity and are committed to creating an inclusive environment within our community.
Please contact Human Resources with any requirements or questions.