Job Description
Our client is a leading Real Estate Developer located in North York, and is seeking an enthusiastic and highly organized Administrative Assistant to support the Commercial Properties division.Please note that this role works full-time onsite in the office. Responsibilities:The specific duties and responsibilities for this position include but are not limited to the following:Meeting Management for two VP’s – including booking meetings, managing calendars, setting up for meetings, ordering any catering for meeting or internal events;Filing for Commercial Department including Leasing, Development, Tenant and Acquisition departments – creating files and labels, adding files onto the shared drive, maintaining and organizing filing systems;Couriers - preparing packages, envelopes, labels for couriers, maps and site plans for department;Ordering department supplies, business cards, envelopes, and letterhead; Conference Call Coordination - setting up all conference calls with conference call system, adding dial in information to calendars, and emailing participants;Organize and prepare for team meetings as required, responsible for preparing and updating project status reports and typing minutes of meetings;Pulling files and plans for the department for the upcoming week’s meetings regularly;Other clerical duties - assist with correspondence, letters, memos, monthly expense reports;Assist with annual events such as golf tournament, hockey tournament, ICSC conferences and any event related responsibilities, making reservations (hotel and restaurant), researching hotel and flights;Managing IT issues for the Commercial Department;Manage and updating website;Other tasks as requested by the Commercial Department.Desired Qualifications & Skills: 2-3 years of experience in an office environment;Excellent organizational skills with the ability to multi-task and prioritize work;Ability to learn new roles and complete tasks with accuracy;A “can do” attitude and willingness to step in and help whenever needed;Self-starter who has experience working without constant supervision;Customer service experience will be an asset in this role;Excellent oral and written communication skills. Must possess the ability to effectively communicate across all levels of management within the company as well as outside the organization;Proficient in Excel, MS Word and PowerPoint.