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Job Description
Our client is a leading Real Estate Developer located in North York, and is seeking an enthusiastic and highly organized Administrative Assistant.
Please note that this role works full-time onsite in the office.
Responsibilities:
The specific duties and responsibilities for this position include but are not limited to the following:
- Meeting Management for department – including booking meetings, managing calendars, setting up for meetings, ordering any catering for meeting or internal events;
- Assisting team with monitoring dedicated email inbox including digitally filing emails, attachments, and invoices
- Drafting memos for investor distributions;
- Drafting letter of directions for various banking tasks;
- Working collaboratively with Accounting team to scan cheques and attach to corresponding invoices digitally;
- Digitally filing invoices/cheques once approved;
- Filing – creating files and labels, adding files onto the shared drive, maintaining and organizing filing systems;
- Couriers - preparing packages, envelopes, labels for couriers, maps and site plans for department;
- Ordering department supplies, business cards, envelopes, and letterhead;
- Creating contact cards;
- Placing lunch, catering and coffee orders as needed;
- Arrange holiday baskets and cards to be sent; track and send thank you letters for incoming gifts and cards;
- Assist with event coordination as needed;
- Managing IT issues for the Department;
- Other tasks as requested
Desired Qualifications & Skills:
- Previous experience in an office environment; preferably in a Finance/Accounting related department or team
- Post-secondary education (degree related to Business and/or Finance would be an asset)
- Excellent organizational skills with the ability to multi-task and prioritize work;
- Ability to learn new roles and complete tasks with accuracy;
- A “can do” attitude and willingness to step in and help whenever needed;
- Self-starter who has experience working without constant supervision;
- Customer service experience will be an asset in this role;
- Excellent oral and written communication skills. Must possess the ability to effectively communicate across all levels of management within the company as well as outside the organization;
- Proficient in Excel, MS Word and PowerPoint.