Job Description
Elexicon Energy is the fourth-largest municipally owned electricity distributor in Ontario. Our mission is to provide our customers with reliable, affordable energy services and to continuously improve to meet their needs, while ensuring the needs of our shareholders are met through sustainable growth. WHY JOIN OUR TEAM? At Elexicon Energy we believe in living and leading our values through our daily actions. Our people are passionate about what they do and are engaged in day-to-day operations, projects and initiatives to support Our Why of empowering the communities we serve and helping customers create the possibilities that energize their future. This is an exciting time to join our growing team as we develop the strategies and plans to support a new brand and vision for customer centricity and operational excellence! This position initially reports to the Manager, Capital Assets at the Whitby location and is responsible for activities as follows: DUTIES & RESPONSIBILITIES Classify accounting and financial transactions and prepare original and adjusting general ledger and sub-ledger journal entries and accruals based on understanding of Company Policies and Procedures, General Accounting Practices and OEB Uniform System of Accounts. Calculate expenses, reconcile ledger balances to accounts, research and prepare adjusting entries to resolve variances. Recommend modifications to existing procedures and /or processes. Generate and analyze financial reports by applying information technology applications, spreadsheets and databases. Analyze and reconcile general ledger account working papers required by auditors for ongoing and annual audit. Assist Accounting Associates in resolving problems related to the processing for accounts receivable, accounts payable, bank reconciliation, cash processing and posting entries. Assist in and participate as a lead or team member in specialized project related work, as well as, business process changes, various system implementations and upgrades. This may require working with external consultants and other internal departments for testing, validating data and processes, assisting in and table setups and process documentation. Assist with the budgeting, variance analysis and any other ad hoc reporting and/or analysis. Provide recommendations to ensure that controls are adhered to. Develop an in-depth knowledge of the financial systems and assist with troubleshooting system issues. Liaise daily with other internal Elexicon departments and work groups regarding financial related issues. Coordinate and maintain property and asset account records utilizing Microsoft Dynamics Fixed Asset module. Calculate expenses, reconcile ledger balances to accounts, research and prepare adjusting entries to resolve variances. Administer Property Taxes, Property Assessments, PILS and Accruals for all properties. Keep detailed records and comparison reports, issue payments for property taxes, prepare Requests for Reconsideration and liaise with various consultants. Compile, enter and verify data, prepare monthly inter-company billing and associated journal entries. Analyze financial records for capital and customer projects against estimate and make applicable adjustments. Prepare monthly reports, closing entries and ensure customers are invoiced accordingly. Liaise with Technicians concerning accurate set-up, fixed costs, and invoice and job closures. Prepare and submit/remit claims such as HST and other remittances to Revenue Canada and other government agencies as required in accordance with Federal, Provincial and Municipal legislation. Keep up to date with legislated changes. Administer the corporate credit card program as directed by the Manager. Reconcile monthly billing by liaising with cardholders to ensure compliance with the Purchasing Policy as well as make accurate and timely payments to the credit card supplier and allocations to the general ledger. Prepare related reports for Executive and Board committee review. Prepare and update the cash flow forecasting document on a regular basis. Gather relevant data from internal contacts within the organization. Prepare and reconcile quarterly and year end reports and other Treasury related spreadsheets for Directors expenses and compensation, Shareholder dividends, interest amortization and intercompany transactions for distribution. Financial support for Communication, Marketing & Public Affairs group in administration of accounting for CDM programs. Administer new jobs for expenses and revenues. Prepare calculations based on set procedures. Prepare monthly activity reports for analysis by program managers. Assist program managers in variance analysis as required. Responsible for administering, creating, scheduling and processing all non-electrical invoice billings for Elexicon utilizing strong prioritizing and organizational skills. Schedule, prioritize and coordinate for accurate, timely distribution. Verify accuracy of all invoices to Purchase Orders with external customers. Liaise with internal staff, as necessary, to ensure relevant projects have been appropriately invoiced in accordance with Elexicon’s billing policies and procedures. Review and analyze projects to identify the profit and loss results and troubleshoot the non-billed accounts with the Engineering Technicians. Make the recommended adjustments, notify customers and follow-up on unresolved issues. Work with insurance companies and internal departments to consult and supply them with information in order to resolve claims and make payments. Locate and notify miscellaneous accounts receivable (MAR) customers with delinquent accounts to secure payment arrangements, apply interest to overdue accounts. Update and record outstanding cheque list on a monthly basis using excel spreadsheet application for reference. Other duties as required may be considered part of the responsibilities. KEY SKILLS & QUALIFICATIONS Knowledge of Ontario Energy Board Accounting procedures would be an asset. Strong knowledge of Canadian GAAP and IFRS; and accounting concepts and principles Ability to work with minimal supervision. Proficient in Microsoft applications (Microsoft Word, Excel, Outlook, etc.) Strong organizational and time management skills. Strong analytical skills. Excellent written and verbal communication skills Good working knowledge of spreadsheet software and the ability to develop models and/or databases for use in analysis. Solid mathematical and analytical skills Experience working in a fast paced and changing environment. Able to adapt quickly to new situations. Detail orientated and ability to function as a team player. Enrolling, pursuing or completing a Chartered Professional Accountant (CPA) designation is an asset. MINIMUM REQUIREMENTS 3 Year College diploma with a focus in accounting or finance Minimum 5-7 years accounting and finance experience Our Commitment to Diversity, Equity, Inclusion and Belonging: Elexicon Energy embraces and celebrates our collective diversity. We are committed to fostering an inclusive, diverse and equitable workplace built on respect, support and collaboration. Elexicon Energy is an equal opportunity employer. We value an inclusive and supportive workplace which truly reflects the diversity of the communities we serve. We welcome all individuals to apply and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, disability, age, Indigenous/Métis status, or other legally protected status. In accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act, 2005, accommodation is available upon request at any point during the recruitment process. If you require accommodation please email us at HR@elexiconenergy.com and we will work to meet your needs. We thank all applicants; however, only those to be considered will be contacted.